Export Documentation Workshop

Event Information

Aims and Objectives

Through training, discussion, case studies and exercises, the programme is designed:

– To give delegates a thorough understanding of the main documentary requirements and legal obligations placed upon them when exporting from the UK

– To ensure delegates are aware of record keeping requirements as demanded by HMRC – the “Audit Trail”

– To assist exporters minimise unnecessary costs and delays in delivery

Outcomes

– Delegates will be able to produce export documents both correctly and cost-effectively

– Delegates will be able to meet the legal obligations demanded of exporters when despatching goods overseas – especially  those of meeting UK/EU origin requirements

– Delegates will be able to improve their chances of getting paid more quickly

Content

– Introduction to the programme

– Why is this programme needed? – Case studies of export disasters!

– Getting the basics right – simple tips and hints to minimise future problems

– Sources of information – What information an exporter needs to access and why

Administration

The export steps, records that need to be kept, software for producing documents, “on-line or hard copy”?

Documentation

A study of documentary content – including what each item relates to – and why it is there.  With specific emphasis on finding commodity codes, understanding and meeting origin requirements – and using Incoterms 2020 correctly.

The documents

– Commercial – with specific reference to the export invoice (including VAT considerations at export). Also covers quotations and packing lists

– Origin –  EC C/O, ABCC C/O, EUR1s and the ATR. The session will involve the use of eCert, authentication procedure, correct completion ,Wet/Dry authentication, typical errors and how to avoid them

– Other official documents produced by exporter – but required by both exporters and importers – including pre-shipment inspection, quality documents and export licences

– Getting the good shipped – Information and documents required by the forwarder

– Transport documents – Bills of Lading, AWBs and CMR – and their significance as proofs of export

– Working with HMRC – their role, record keeping for Customs’ and the necessary documents –C88s